6 Tactics On Creating A Highly Effective Virtual Team

6 Tactics on How to Create a Highly Effective Virtual Team

Virtual teams can be an excellent solution to a company’s size constraints and limitations. But how do you create one that is effective?

The key lies in the team leader who will play a pivotal role as both a coach, mentor, facilitator of communication channels between members on different continents, tone-setter for project success, and morale booster with their own virtual teammates.

They need to lead by example – modeling behaviors they want from others – while providing strong feedback where it is needed or ensuring all deadlines are met along the way.

It’s up to the virtual team manager to implement critical strategies and tactics to help keep his remote employees productive on tasks at hand and with higher motivation levels.

In this article, we’ll discuss six tactics for creating a highly effective virtual team. 

Have A Well-Equipped And Organized Workspace

Have a Well-equipped an Organized Workspace

To implement this tactic, you need to educate and guide your virtual team members on setting up a well-equipped, “office-like” working space at their homes. This tactic will promote productivity by minimizing distractions and will help your team members stay organized and focused on their daily tasks. To have a dedicated workspace at home is essential to stimulate a strong office culture and promote higher motivational levels.

First, make sure your team members have some space available at their homes, where they can organize their work and create some separation from other home activities. Second, provide them with all the necessary equipment for productivity like ergonomic chairs, hardware, and software needed for project work.

Tips on how to implement this tactic:

  • Help your team members set clear boundaries between their work time and personal time and identify and minimize distractions.
  • Guide your team members on how to keep their working space well-organized and free of clutter so they can focus on their tasks.
  • Provide ergonomic chairs to your team members to stimulate focus and enhance productivity.
  • Give noise-canceling headphones (when possible) to your team members to minimize interruptions and stay concentrated on the tasks at hand.

Set Clear Goals And Objectives For Your Virtual Team

Set Clear Goals And Objectives For Your Virtual Team

When you establish clear goals and objectives for your virtual team members will keep them always on track. Setting a clear roadmap with goals and objectives for your virtual team members is essential. The reason behind this is that it will help you develop a timeline for them to follow, so they know what they need to do on an ongoing basis as part of their routine.

When your team knows what it is working on at all times, productivity levels are enhanced because there’s always something coming up or trying to get finished to move forward. Plus, when everyone has a clear understanding of the immediate goal, any delays won’t seem like significant setbacks and can be handled much more smoothly.

Tips on how to implement this tactic:

  • Set up quarterly or annual goals for your virtual team members, and then break these down into weekly objectives.
  • Please work with your team to create a list of daily tasks that your team needs to complete to move forward on the quarterly/annual goals.
  • With this roadmap, you’ll know if they’re off-track and can provide guidance accordingly.
  • Keep these objectives short but clear, so everyone understands what he or she needs to do.

Communicate Regularly With Each Virtual Team Member

Communicate Regularly With Each Virtual Team Member

A virtual team manager has to be a good psychologist and understand well what motivates each team member. They need to provide more freedom, autonomy, responsibility, and control over their team’s day-to-day tasks/projects for their team members to feel that they are contributing something of value.

In other words, a team manager should allow remote workers to make some choices about how they do their job and have some level of ownership. It is essential for team members because it makes them feel valued and because it will help keep motivation levels high while working remotely.

Regular communication with team members is essential to keep their high level of productivity and focus. It’s important for remote workers to feel like there are people on the other end of email, chat or phone, who can help them achieve their goals. The virtual team manager should regularly review what has been done since the last meeting and set short to medium-term objectives. This way, everyone knows where he wants to go regarding progress within the organization.

Tips on how to implement this tactic:

  • It’s vital to have a communication plan in place with your virtual team members.
  • Make time for this within their schedules and yours, so you can discuss any issues or problems that might arise.
  • Discuss work-related topics like workloads, priorities, or deadlines to help your team members stay on track.
  • Be transparent and honest with your team members about what you want them to achieve. This will help them understand where they fit into the overall goals for the company.

Provide Meaningful Feedback to Each Virtual Team Member

Provide Meaningful Feedback to Each Virtual Team Member

You need to provide meaningful feedback to each team member on how his or her work is progressing so far. Feedback is essential for any virtual team to be successful. It provides a sense of validation and appreciation for their work, which can help them stay motivated.

Be specific about what you like about their work—whether it’s creativity or efficiency in completing tasks—and how you want future assignments tweaked, if necessary. We suggest giving feedback at least once per week. This way, your team members can continue improving on their current task list and have time to think through new ideas without getting overwhelmed with too much feedback.

Provide detailed comments to help clarify expectations when things aren’t going as planned.

Tips on how to implement this tactic:

  • Be constructive and provide specific feedback to help each team member succeed and be more productive.
  • A remote worker needs this support to feel more efficient, so ask for input on how you can better do your job as a virtual team manager.
  • You should also take into consideration your team members’ reasons and motives behind doing their jobs.
  • Your team members should see how all of their efforts contribute to the company’s success.

Reward Good Behavior and Successfully Executed Projects

Reward Good Behavior and Successfully Executed Projects

What is considered an efficient reward?

Rewards can vary from employee to employee, so you need to know what motivates your remote workers in particular before deciding on the best reward. There are many different ways to determine what motivates your team members. You can ask your employees for feedback on how they would like to be rewarded, or you may take note of the type of rewards that have been well received in the past.

It is essential to acknowledge an individual’s success and reward it with something meaningful. Monetary bonuses will work just as well as time off from work or some other form of recognition. For example: If an employee has completed their task/project on budget, without any errors, then you may want to give this person either extra vacation days or a more significant bonus at the end of the month/year.

Tips on how to implement this tactic:

  • This tactic will help your virtual team members to feel appreciated and motivated to work hard.
  • Appreciate your team for the excellent work they are doing and provide constructive criticism when needed.
  • Give your team members opportunities to grow and develop themselves through building skills (attending courses/seminars/coaching sessions) and expanding their experience (assigning more complex tasks or challenging projects).
  • Above all else, be consistent with your communication style when giving feedback or providing rewards.

Meet in Person With Your Virtual Team

Meet in Person With Your Virtual Team

To help your team feel more connected, you need to find ways to meet in person. It doesn’t have to be a big trip with all of the team members at once. Plan smaller outings where they can get together (for example, breakfast meetings or happy hours). This will foster good relationships on your virtual team and provide opportunities for personal development through networking.

This way, you may strengthen company culture by building relationships among remote workers that cannot always be done through email, instant messaging, or video conferencing alone. Remote employees often spend too much time at home without any social interaction, resulting in a feeling of isolation.

Tips on how to implement this tactic:

  • Encourage your team members to regularly take breaks and get out of the house for a walk.
  • Organize a local event, such as a company picnic, team sport event, etc., and invite your team members who are physically able to attend.
  • Encourage remote workers to stay connected with in-office employees by occasionally meeting up.
  • Keep communication lines open so that everyone on your virtual team knows what is happening throughout all projects.
  • Consider holding seminars about improving productivity while working remotely.

Enjoyed this article? Learn more about virtual team management here: Managing Virtual Teams [The Ultimate Guide] and here: Managing Successful Virtual Teams – 6 Tactics For Success

Conclusion

The key to successfully manage a virtual team is to stay consistent with your communication style, appreciate your employees for the excellent work they are doing, and provide constructive criticism and meaningful feedback when needed.

Implementing these tactics into your management strategy will keep virtual team workers highly motivated and focused while working remotely.

VirtualTeams.net is a media platform for entrepreneurs and virtual team managers to learn about virtual teams management strategies and tactics and the latest software tools for remote teams management. The platform offers cutting-edge knowledge on how to run a successful business with virtual employees so that you can work smarter, not harder - without sacrificing growth.

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